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Tips for Managing Your Business Finances

2 Frugal Dudes September 19, 2019 219 1

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    Tips for Managing Your Business Finances
    2 Frugal Dudes

Episode 117: Need tips for managing your business finances and making your business more profitable? Tune in for details.

On this episode of 2 Frugal Dudes, we’re talking about tips for managing your business finances with Mike Michalowicz. An entrepreneur behind three multimillion-dollar companies, Mike is the author of Profit First, The Pumpkin Plan, and The Toilet Paper Entrepreneur.

About Mike

After college, Mike had a hard time getting a job, let alone the job he planned on having for his entire life. At 23, he started his career as an entrepreneur. He grew his first company over eight years and sold it.

At that point in his life, business finances weren’t Mike’s forte. His idea of frugality was eating PB&J sandwiches and sleeping under his desk to save on hotels.

When Mike became successful, he purchased luxury items until the money was gone. This experience was an eye-opener and led Mike to learn how to manage his finances, respect money, and subsequently become an author.

Common Business Problems

One of the main issues that Mike sees when working with new businesses is having a grand (read: unrealistic) vision of how things will work.

Many entrepreneurs have a misconception of what their experience will be. It takes time to understand that managing businesses finances and operating a business is about more than selling: it’s managing people, it’s battling the economy, it’s the disappointment when they don’t experience overnight success.

Another issue Mike sees is the hustle and grind mindset. The idea that one person bears the weight of the business on their back alone is the road to burn-out. Work smarter, not harder. Connect with your employees. Learn what drives them and put together a team.

Side Hustle vs. Full-Time Entrepreneurs

Side hustles are a great way to increase your income while still holding a stable job. This can work for some people, but sometimes you need to burn your boats to be a success.

There’s a theory called “loss aversion.” The idea is that people avoid taking a loss even though it could result in eventual gains. Side hustles can help offset loss aversion, but they can also get you in a negative cycle where you’re never willing to push through and make a change.

When you go all-in, you learn through the burn. Having only a plan A and promising yourself to fall forward rather than planning a fall back plan can be the motivation you need to succeed.

Profit First for Managing Your Business Finances

Profit First is a notion that challenges the common business vernacular that says profit comes last after you calculate your sales and expenses.

A small business is defined as a business that does less than $25 million dollars annually, 83% are surviving check to check. That’s over 100 million businesses that are staying afloat without reaping the benefits.

In other words, the sales minus expenses equals profit model is flawed.

Flip the formula. Sales – profit = expenses.

When a sale comes in, set a pre-determined amount to take off and put away as profit. Then, make the expenses fit what’s left.

If you’re still following the old model, don’t feel bad: that’s what people have been trained to do. They use their fancy accounting software, take away their expenses, see how much money they have left, and go from there. It’s the business equivalent of checking your bank account to see how much cash you have before agreeing to go out to dinner with your friends.

Setting Up Profit First to Manage Business Finances

Profit first is a system you set up at the bank. You must intercept the natural patterns of small business finances and reallocate your income as it comes in. Set a predetermined percentage that goes to the intended use of the money.

So, instead of seeing $1000 in income, you see the deposit then reallocation to different accounts. Maybe 10% goes instantly to your profit account, 25% to your expenses account, 20% to your tax account, etc.

There are over 150,000 companies following this process now and over 400 certified bookkeepers that specialize in this process.

While many people start with a lot of skepticism but see a positive psychological change once the cash hits their profit account. One of the side effects of this event is small business owners start finding ways to cut the expenses to grow the profit account. By following this process, you learn to manage your business in a way that trims the fat, can grow your business, and improve your revenue margin.

Overcoming Negativity at Tax Time

One of the challenges that small business owners struggle with is letting go of negative feelings at tax time. Remember, you’re trying to grow your business and increase your profit. The higher your tax, the higher your income. While it’s important to make your tax credits count in small business accounting, increased tax is a sign of success.

Show Links & Related Episodes


Disclaimer: Kevin and Sean are not professional financial advisors. Do not take any advice they give without first speaking with a professional and performing your own due diligence.

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